Recruitment Privacy Statement & Consent Form
1. Purpose
Welcome to Taleo, a cloud-based talent management platform which collects relevant information to leverage talent insights to drive improved performance and business success. By accessing Taleo’s homepage and submitting your application, you agree to provide your personal data to Abu Dhabi Investment Council PJSC (the Council) and that your personal data may be used, accessed, stored and processed according to the terms and conditions contained herein.
2. Our commitment
If you apply online for employment with the Council, please use the Taleo online portal to provide your personal data and any application documentation. The personal data you provide will only be used in order to effectively process your application and will not be linked to other databases unless you are hired.
3. Which personal data do we collect
As part of the recruitment process, you will be asked to provide personal data including, but not limited to, your name, residential address, date of birth, email address, phone number, qualifications, employment history, national identifier, etc.
The Council collects this information in a number of ways. It could be collected through an application form or through a CV or resume that you send us. Alternatively, we may receive your CV or resume from third party recruiters, from advertisements that recruiters place for us on social media or through our employee referral program. The Council has no control over the personal data you choose to provide on a CV or resume. We only ask for this information when it is required to comply with our legal reporting requirements.
The information you provide will be saved on your Taleo account. This account is password protected. It will contain your profile which can be edited by you as and when required. As the owner of your personal data, it is your responsibility to keep the data up-to-date. Therefore we recommend that you periodically review your personal data in Taleo.
4. Lawful basis for processing your personal data - Declaration of informed consent and cancellation
Please be informed that your employment application will be considered only if you provide consent. By clicking the “I Accept” button, you agree and consent that your personal data may be used, accessed, stored and processed according to the terms & conditions contained herein.
5. Access to your personal data
Only Council employees or contractors hired by the Council, who are bound by confidentiality obligations, will be able to access your application information.
6. How we store, transfer and protect your personal data
Your application may be handled by Council employees or contractors hired by Council across groups, divisions, subsidiaries and affiliates located in different geographical locations entrusted with the Taleo system.
Your personal data will be shared to facilitate the recruitment process as follows :-
• internally, including with members of the recruitment team, managers in the business and the wider Human Resources community.
• externally, including with recruitment contractors to support our internal staff through periods of high recruitment activity, third party recruiters, providers of online selection tests, other employers to obtain references, third party providers to obtain employment background checks or criminal record checks, IT support to maintain the system, etc.
Council employees as well as contractors hired by the Council are requested to comply with a strict Data Privacy Policy which ensures the protection of your personal data.
When we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organizational measures to ensure the security of your personal data.
Please note that your personal data will be transferred to countries outside the European Economic Area (EEA). Your application containing your personal data will be stored in Europe with our third party service provider, Oracle, whose registered office is located at the following address:
Oracle Corporation
Hauptstraße 4
D-85579 Neubiberg / München
Germany
Oracle, acting as Data Processor, is responsible for compliance with its respective obligations under Applicable Data Protection Law.
7. Your rights as a data subject / withdrawing your application
You will be provided a password-protected account to hold your application containing the personal data you provide.
As long as the status of a job that you have applied for remains "Active", you can withdraw any of your applications by using the "Withdraw" function.
8. Retention of your personal data
Please note that the Council may not contact every applicant or interested party individually. The data of unsuccessful applicants will be deleted within a reasonable time, subject to applicable statutory requirements regarding data retention. The removal of your personal data from Taleo’s system does not require any further specific communication between the Council and you.
9. Contact details
You can view this Privacy Statement & Consent Form at any time via your Taleo account.
10. Changes to the statement
The Council may change this Statement at any time with or without notice. However, if this Statement is changed in a material, adverse way, the Council will post a notice advising of such change at the beginning of this Statement and in the recruitment management system for 30 days. We recommend that you re-visit this Statement from time to time to learn of any such changes to this Statement.
11. Consent
I have read the Council Recruitment Privacy Statement and I hereby grant my consent to the Council processing my personal data in accordance with this Recruitment Privacy statement.